Outlook Tips


Greetings !

Outlook is the preferred mail client for the vast majority . Its a great PIM tool . However , users can easily get lost in the flood of emails . So managing those mails becomes very important. I am very passionate about Outlook. So here are few simple tips I read about in CNET. Hope you find them useful


  1. A quick way to store e-mail you need to keep is to drag-and-drop an Outlook e-mail message onto any folder.
  2. It’s best to sort your e-mail into at least a few different folders, to have some form of organization. If you make them subfolders of your Inbox, you can search through all your messages all at once.
  3. If you’re worried about forgetting to read messages that are automatically filed in folders, remember that Outlook 2003 folders that contain unread mail have a little bolded number after them in brackets such as (3) to indicate the number of messages in the folder that you haven’t read. It’s pretty easy to track so you will probably find this is sufficient an indicator that you won’t forget to check the folders.
  4. Can you have replies sent to a subfolder? Yes. You can write a rule to have messages sent to various folders upon receipt or on sending the message–whichever option suits you. Click on the Tools tab and select Rules and Alerts.
  5. How Rules are applied to incoming e-mail in Outlook 2000 and 2007: If more than one rule applies to an incoming e-mail, the ruled placed in first place takes precedence, or both rules are applied.



with warm regards


Suresh Ramani

Live with Passion 🙂


About Suresh Ramani

I am a CEO of a Technology Solutions Provider "TechGyan" ( Gyan in Sanskrit means "knowledge") . My Company is based out of Mumbai, India . My Company provides Solutions to Customers ( Local & International) around Microsoft Platform. In 2009, Microsoft nominated me as a Most Valuable Professional (MVP). During week ends I provide Redevelopment Consultancy to Societies in Mumbai . The details of the same are listed on www.tdrmumbai.in My hobbies are reading Management Books . Like most of Indians , I love game of Cricket and Hindi Songs.
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